Terms and Conditions
Conditions of Carriage
Terms & Conditions
These terms and conditions and the web-based booking form constitute the entire Agreement concerning the provision of Advanced Booking for Private Hire Service (“Service”) between you and Warwickshire Travel. Completion of the booking form, bookings made by phone and use of the Service indicates your unconditional acceptance of the terms and conditions set out in this Agreement.
1. Definitions
‘’Warwickshire Travel” means Warwickshire Travel Ltd. (Company Number 10551322) whose registered office is 64, Derwent Close, Rugby, Warwickshire, CV21 1JX.
“you” and “your” means any individual, company or other business who places the booking with us.
2. Booking
2.1 You must allow sufficient time when booking your vehicle to allow for the check-in times required by airlines and/or for any delays caused by traffic conditions. Warwickshire Travel shall not be responsible for any delay caused by your failure to allow enough time to reach your destination or if the passengers are not ready for collection at the booked time.
2.2 You must order a suitable vehicle size for the number of passengers and luggage. Warwickshire Travel cannot guarantee to carry excessive amounts of luggage. Please note that a child, no matter what age, counts as one passenger.
2.3 If you need to transport a wheelchair please specify this at the time of booking.
3. Prices & Payment
3.1 Warwickshire Travel will email, text or verbally provide you a quotation based on the information supplied by you. Unless otherwise stated all prices are exclusive of VAT which, if applicable, will be charged in addition. Warwickshire Travel may amend the quotation if there is any material change to the original itinerary, the number of passengers, or the type or size of vehicle required.
3.2 For Airport Transfers, the quotation will include a [30] minute waiting period after the advertised landing time and the cost of car parking. You must notify 'Warwickshire Travel' via text/call if delays are over the [30] minute waiting period or bookings will be recorded as unsuccessful and cancelled. Warwickshire Travel will charge for waiting at its standard rates after the initial [30] minute period has expired. Warwickshire Travel will endeavour to check for flight delays before the driver leaves for the airport but shall be under no obligation to do so.
3.3 If you accept the quotation, you will receive confirmation of your booking by email, text or verbally. Please check your booking confirmation carefully and inform Warwickshire Travel promptly of any errors. Warwickshire Travel shall not be responsible for any delays caused or costs arising from by your failure to provide Warwickshire Travel with correct information.
3.4 All journeys originating at an airport (which are not return journeys where Warwickshire Travel has taken you to the airport) must be prepaid in full at least three days before the date of travel.
3.5 Payment can be made by credit card, debit card (both subject to a 3% surcharge), cash or cheque with a valid guarantee card. Payment by cheque must be made at least 7 days before the date of travel. Payment made through the online Quote/Book/Pay service does not incur this surcharge, but a 5% charge will be levied for cancellations.
4. The Service
4.1 You shall be responsible for the behaviour of all the passengers in the vehicle during the journey. You will be charged £70 to cover cleaning costs in the unlikely event of the vehicle being soiled by any passenger!
4.2 Eating, drinking and/or smoking in the cars are not permitted.
4.3 All children travelling during the journey should be restrained in a manner appropriate to their age, weight and height. Suitable child seats should wherever possible be supplied and fitted by the child’s parents. Such seats may be retained by the driver for use on the return journey.
4.4 Warwickshire Travel will not carry more passengers than its insurance or licensing allows.
5. Cancellations for vehicles with up to [8] passengers
If you need to cancel your booking, please contact Warwickshire Travel as soon as possible. If you cancel a booking for a vehicle after it has been allocated then a charge may be incurred; the charge will be based on the distance/time that the allocated driver has travelled/spent prior to the point of cancellation. As a general rule journeys from airports are dispatched up to two hours before flight arrival, journeys within the surrounding area of Warwickshire are normally dispatched up to thirty minutes before their due time.
If you have made a booking through the Quote/Book/Pay/Phone service, and have cause to cancel your booking before a vehicle has been dispatched to you, a charge of 20% may be levied on the original payment made.
6. Cancellations for vehicles with over [9] passengers
Cancellation/Changes by you
In the event of you having to cancel your booking you should contact Warwickshire Travel immediately to avoid incurring any unnecessary charges. Any verbal cancellation of your booking must be followed up in writing within 24 hours. Unfortunately our bookings are arranged with service providers in advance of the date of travel and as a result we require to impose cancellation charges. These cancellation charges may be recovered through travel insurance, subject to the terms of the insurance company policy and we would therefore encourage you to obtain cancellation cover. Our Cancellation charges are as follows:-
Cancellation Charges applicable to bookings for vehicles with over [9] passengers
more than 28 days before departure date.
Loss of Deposit
28 - 14 days 40% of Booking Price
13 - 7 days 60% of Booking Price
6 - 1 days 90% of Booking Price
Day of Departure or later Full Booking Price
7. Liability
7.1 Warwickshire Travel shall use all reasonable endeavours to get you to your destination on time, but shall not be liable for any loss due to delays caused by road or traffic conditions beyond its control on the journey. Under no circumstances shall Warwickshire Travel be liable (in contract, tort or otherwise) for any loss of profits, business or for any indirect or consequential loss whatever.
7.2 All luggage is carried entirely at your risk.
7.3 Warwickshire Travel shall be entitled to cancel all services and provide refunds in the event of a declared national emergency, riot, war, fuel shortage, extreme weather or terrorist attack, or other circumstances beyond its control. If the car breaks down during your journey Warwickshire Travel will endeavour to arrange an alternative car to complete the journey as soon as practicable.
7.4 You shall indemnify Warwickshire Travel against all losses, costs, damages and expenses arising from any act or omission of any passenger in your party.
6.5 Neither party excludes or limits its liability for death or personal injury caused by negligence, or for wilful default or fraudulent misrepresentation, or otherwise in any manner unenforceable by any applicable law.
8. Termination
Warwickshire Travel will refuse or terminate any booking with immediate effect if it places any driver or vehicle at risk of damage, violence or abuse by you or by any passenger in your party and we will ask all passengers to vacate the vehicle as soon as it is safe to do so. No refunds will be given if the journey is terminated part way through the hire.
9. Miscellaneous
9.1 Warwickshire Travel may subcontract its obligations under this Agreement. You shall not assign, transfer or delegate any of your rights or obligations under this Agreement.
9.2 Warwickshire Travel may change these terms and conditions at any time by posting changes online. Please review these terms and conditions regularly to ensure that you are aware of any changes. All existing bookings will be at the rate quoted or applicable rate in effect at the time of booking.
9.3 Warwickshire Travel shall store, process and use all information regarding your personal details in accordance with the requirements of the Data Protection Act 1998 (ammended 2018)
9.4 This Agreement and any accompanying quotation represents the entire agreement between you and Warwickshire Travel in relation to its subject matter. If there is any discrepancy between the terms of this Agreement and the quotation, the terms of this Agreement shall prevail.
9.5 Nothing in this Agreement is intended to confer any benefit on any third party, whether pursuant to the Contracts (Rights of Third Parties) Act 1999 or otherwise, and no third party shall have the right to enforce any rights under this Agreement except where otherwise agreed in writing.
10. Disputes
This Agreement shall be construed in accordance with English law and you and Warwickshire Travel each agree to submit to the exclusive jurisdiction of the English Courts in respect of any dispute or claim arising out of or in connection with this Agreement.
11. Conveying of children
UK law states that taxis are exempt from legislation relating to children travelling in a baby/child seat or booster, more details of the legislation can be found here. For Health and Safety reasons Warwickshire Travel are unable to provide any form of child seat. If you require a child seat for your journey it would be the child’s parent/carers responsibility to provide one and to fit the seat in the vehicle and to secure the child. If you are booking a return journey and have your own child seat, the driver who carries out your booking will store your child seat for the return journey, please note that the installation of the child seat must be carried out by you.
If you would like to have a copy of the Warwickshire Travel Ltd. Terms & Conditions please email us with your request.
